From Workstyle (which unfortunately requires an account in order to post comments), The Pentachronic Time Scale talks about the five categories of time in which to do a task.
- now
- sooner
- whenever
- later
- never
It’s a simple post, but it sure gets you thinking! How many tasks should be in the first category? How many Someday/Maybe projects are sticking around on your list of things to do that shouldn’t be there? And what should be put under the last category that you don’t currently have there?
Do you have a quick task that isn’t being done Now? Are you going to do it Sooner or Later?
Have you been worrying about an uncompleted task? Nothing can be more tiring, but maybe you can decide that it isn’t worth doing. Problem solved! No more stress! No more fatigue! If it is worth doing, then you should decide when to do it. Then do it!
I also really like the importance matrix from, I think, Stephen Covey’s book. Ask if a task is urgent and if it is important. Do things that are urgent AND important first. Important, but not urgent, comes second (equiv to sooner). Urgent but not important comes third and tasks that are unimportant and not urgent should be in the never category. I think most of us can tell what is urgent, but it is a lot harder to say what is truly important, and it is really easy to fall into the trap of putting out a constant stream of fires. I find that happening at work all the time, especially when there are a lot of people who are in the “everything is urgent” mode vying for my time.
Scott
Left by Scott Hsu-Storaker on January 14th, 2006